Privacy Policy
Introduction
The UK Organization for Biotechnology and Computational Science (UKABCS) is committed to protecting the privacy of its members, partners, grantees, and visitors to our website. This Privacy Policy explains how we collect, use, and safeguard your personal data in compliance with the UK General Data Protection Regulation (GDPR) and international standards.
Information We Collect
We may collect and process the following information:
- Personal details: name, email, phone number, nationality, institution, research background.
- Membership data: membership tier, duration, ID number, and payment records.
- Application data: information submitted through grant or conference applications.
- Event participation: registration for workshops, webinars, or conferences.
- Technical data: IP address, cookies, browser type, and usage statistics of our website.
How We Use Your Information
We use your data solely for purposes related to our non-profit mission, including:
- Managing membership accounts and benefits.
- Processing grant and funding applications.
- Sending newsletters, updates, and invitations to events.
- Ensuring transparency and accountability in reporting to funders and regulators.
- Improving website functionality and services.
We do not sell or trade personal data.
Data Storage and Security
- Personal data is stored securely using encryption and access controls.
- Only authorized staff and trustees have access to personal records.
- Systems are regularly monitored to prevent unauthorized access or misuse.
Sharing of Data
We may share data only when necessary:
- With trusted third-party service providers (e.g., IT, payment processors).
- With partner organizations for joint projects, under confidentiality agreements.
- When legally required by regulators (e.g., UKRI, Charity Commission).
- In anonymized form for impact reports and transparency purposes.
Your Rights
Under GDPR, you have the right to:
- Request access to your personal data.
- Request correction or deletion of your data.
- Restrict or object to processing of your data.
- Withdraw consent to communications at any time.
We will respond to such requests within 30 days.
Cookies
Our website uses cookies to improve functionality and user experience. You can disable cookies via your browser settings. For details, see our Cookies Policy.
Data Retention
We retain personal data only for as long as necessary to fulfil our mission and comply with legal requirements. Membership and application records are stored securely for reporting and auditing purposes.
Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact us:
- Email: info@ukabcs.org
- Address: [Official registered address of UKABCS]
Review of Policy
This Privacy Policy is reviewed annually to ensure ongoing compliance with GDPR, UK charity law, and international best practices. Updates will be published on the UKABCS website.