Partnerships & Collaborations ِApplication

This application form enables institutions and organizations to formally apply for partnership with the UK Association for Biotechnology & Computational Science (UKABCS).
By submitting this form, you are expressing your interest in collaborating on research, innovation, capacity-building, grants, conferences, and strategic scientific initiatives.
Partnership is free of charge and is granted based on mutual value, scientific contribution, and alignment with the Association’s mission to advance global biotechnology and computational science.

Section 1 – Organization Information

Organization Name*

Country*

Email Field*

Type of Institution*

Website*

Social Media Links*

Section 2 – Contact Information

Contact Person Full Name*

Position / Title:*

Institutional Email:*

Phone / WhatsApp:*

Important Notice – Partnership Application Rules

Thank you for your interest in becoming a partner with our Association.
To ensure fair and transparent evaluation, please note the following: After selecting your Partnership Area(s) of Interest, you will be required to answer all questions related to that section. All questions are mandatory. Partial answers or missing fields will automatically result in the rejection of your application, regardless of the quality of other sections. Applications will only be considered if they are complete, accurate, and verifiable. Submitting this form does not guarantee acceptance. All applications are subject to review and evaluation by the Partnership Committee. By continuing, you confirm that you understand and agree to these rules.

I understand and agree to the terms above.

Programmes & Grants

Has your institution previously received local or international grants?

YES
NO

If yes, please list examples

Do you have a dedicated Grant Management Office/Team?

YES
NO

What is your capacity for co-funding or cost-sharing?

Do you have certified financial systems for reporting and audits?

Scientific Software Development Support

Do you have an in-house programming/IT team?

Which programming languages or platforms do you primarily use?

Have you developed any scientific tools, databases, or software packages?

Are you open to developing Open-Source tools or only Proprietary solutions?

Events & Educational Support

Have you organized or co-organized scientific events or workshops before?

How many events have you been involved in during the last 3 years?

Can you host events (Onsite, Online, or Hybrid)?

What type of support can you provide (Logistical, Financial, Media, Academic)?

Women Researchers Support

Current percentage of women researchers in your institution: ___ %

Do you have specific programmes supporting women in research?

Please describe past initiatives or projects in this area:

Can your institution provide dedicated resources, mentorship, or grants for women researchers?

Women Researchers Support

Does your institution manage or own a scientific journal or publishing house?

Do you have experience in organizing international scientific conferences?

Can your experts contribute to peer review, editorial boards, or scientific committees?

What are your main fields of scientific publication?

Section 4 – About Your Institution

Mission*

Vision*

Key Research Areas:*

Previous International Collaborations:*

Membership in Professional Networks:*

Section 5 – Expectations & Contribution

What do you expect from a partnership with the Association?*

What resources can your institution contribute to the partnership? (e.g., funding, experts, data, technical tools, volunteers)*

Do you have a specific time or financial commitment that you are willing to dedicate?*

Section 6 – Compliance & Ethics

Do you have a specific time or financial commitment that you are willing to dedicate?*

Do you have a declared Research Ethics Policy?

YES
NO

Do you have mechanisms in place to prevent Conflict of Interest?

YES
NO

Has your institution ever had a project suspended or terminated due to non-compliance with funding or research standards?

YES
NO

Section 7 – Agreement

I confirm that the information provided is correct and complete.

I understand that submission of this form does not guarantee partnership and is subject to evaluation by the Association.

Section 8 – Membership & Contribution

Mandatory Contribution

All partner institutions are required to provide non-financial contributions to the Association. These contributions may include, but are not limited to: Providing academic experts or volunteer professors for peer review and evaluation of applications. Supporting the review and assessment of grant or programme submissions. Offering training workshops, lectures, or mentorship for researchers and students. Contributing data, research tools, or technical resources. Participating as reviewers, chairs, or committee members in conferences and publications.

Does your institution agree to nominate three permanent members to join the Association as reviewers/academic contributors?

YES
NO

Please provide the details of the three nominated members (each must use an institutional/academic email):

Member 1 (Name, Title, Institutional Email .CV)

Name*

Title*

Institutional Email*

CV*

Member 2 (Name, Title, Institutional Email .CV)

Name*

Title*

Institutional Email*

CV*

Member 3 (Name, Title, Institutional Email) *

Name*

Title*

Institutional Email*

CV*

Section 9 – Official Documentation

Do you confirm that these nominated members will regularly check their institutional email and be available to perform duties (peer review, evaluation, mentorship, academic service) as requested by the Association?

Do you acknowledge that the nominated members will receive all the benefits of regular Association membership free of charge for the full duration of the partnership?

What type of non-financial contribution will your institution provide to the Association?

☐ Peer review of research papers
☐ Evaluation of grant applications
☐ Mentorship or academic supervision
☐ Training workshops or lectures
☐ Participation in conferences (reviewers, chairs, committees)
☐ Providing data, tools, or research resources

Section 10 – Data Privacy & Consent

I acknowledge that all information and documents provided in this application will be used solely for the purpose of partnership evaluation and internal records of the Association, in compliance with data protection regulations (e.g., GDPR).

Yes, I agree

Section 11 – Duration of Partnership

The partnership is granted for an initial period of [insert period, e.g., 3 years], after which it may be renewed upon mutual agreement. Do you agree to this condition?

Yes
No

Section 12 – Termination of Partnership

The Association reserves the right to terminate the partnership if the institution fails to fulfill its obligations (e.g., nominating members, providing contributions, or responding to requests) without prior justification. Do you accept this condition?

Yes
No

Section 13 – Evaluation Process

Yes
No

Section 14 – Evaluation Process

I understand that this application will be reviewed by the Partnership Committee, and acceptance will be based on fixed criteria established by the Association.

Yes, I understand

Section 15 – Declaration of Authority

I hereby declare that I am an authorized representative of my institution and have full authority to submit this partnership application and commit the institution to the terms of partnership.

Yes, I confirm

Please upload an official Letter of Intent from your institution, signed and stamped on official letterhead, clearly stating the institution’s request to become a partner with the Association.*

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You can submit this form only once.